Membership fees, terms of payment and conditions
  15. MEMBERSHIP FEES, TERMS OF PAYMENT AND CONDITIONS

16. PRESCRIPTIONS
   
  Back to menu contact us for more information

 

 

 

  Membership fees, terms of payment and conditions
  Subscription and entrance fees for all types of membership and the period of the subscription year are determined by the Committee and must be ratified by Voting Members in an Annual General Meeting or in Ordinary General Meetings where subscription matters are on the agenda.

Subscriptions to the Guild are payable in advance and will be invoiced in the last month of the preceding subscription year and become due and payable in the first month of the year of membership.

Statements will be sent to all who have failed to pay at the end of the first month and a list of members in arrears at the end of the second month will be published to the full membership of the Guild.

The membership of any Full Member, Member still on probation, Associate or Corporate member who has not paid subscriptions due by the end of the third month of the current subscription year, will lapse automatically. A complete or partial list of lapsed members may be published to the membership at the committee's discretion.
   
  Back to top contact us for more information

 

 

 

  Prescriptions
  16.1 Notice periods, quorums, attendance at meetings:

To enhance attendance, assist in preparation and for the sake of good communication, there are a number of notice periods and numerical and timing prescriptions that are requirements of this constitution.
These include:

16.2 AGM's and other General Meetings

Annual General Meetings must be held in the second quarter of each calendar year (from April to June inclusive).

21 days notice must be given to members of the date, time, venue and content of Annual General Meetings.

14 days notice must be given to members of the date, time, venue and content of other General Meetings which may be called by the Committee or on the collective written request of at least five voting members.

Seven days written notice of ordinary motions for the agenda of Annual or General Meetings are required.

A quorum for Annual and Ordinary General Meetings shall be 20 percent of the total number of voting members in the Guild as reported at the time of the meeting.

Half of the number of written and signed proxy forms can be counted towards a quorum.

If a quorum is not achieved the meeting shall be postponed for 14 days and all voting members in good standing will constitute a quorum, regardless of their total number at the deferred meeting.

Voting will be conducted by a show of hands unless a request for a secret ballot has been accepted by at least one fifth of the Voting Members at the meeting.

Written and signed postal votes will be accepted on specific issues, as will proxy votes, provided the Chairman can be satisfied that the proxy holder has a clear mandate from the absent voting Member.

16.3 Nominations, elections

Only voting Members in good standing may vote at meetings. Annual and Ordinary General Meetings shall be open to all voting and non-voting members of the Guild in good standing who have signed an attendance register.

On a proposal from the Chairman approved by the majority of the voting members present, non-voting Associate and Corporate Member representatives may be requested to leave the meeting whilst certain subjects are being discussed and resolved.

Valid nominations for executive office bearers and committee vacancies must be lodged 14 days before Annual General Meetings and seven days before Ordinary General Meetings at which elections will be held.

Nominations will only be valid if they have the signature of the proposer and seconder and the signature confirming the acceptance of the nomination from the nominee.

The names and positions intended for all those nominated shall be circulated prior to the appropriate meetings and also be made available to all voting members attending the meetings.

If sufficient valid nominations have been received by the prescribed time, no further nominations will be accepted at the appropriate meeting. If insufficient nominations have been made, the Chairman is required to call for proposers and seconders for additional nominations at the meeting itself.

Elections shall be held whenever there are more nominations than vacancies.

16.4 Amendments to the Constitution

Properly proposed and seconded motions for changes to the Constitution must be lodged with the Guild Office 21 days before being put to the voting membership for approval by a two-thirds majority of voting members attending the Annual or Ordinary General Meeting.

Such proposals, together with a brief motivation for making them, shall be circulated to the voting membership not less than 14 days before the meeting where they will be tabled to the voting Members.

Any proposed amendments to the Constitution will also be submitted to the Commissioner for Inland Revenue for approval prior to presenting it to the members for acceptance.

16.5 Definitions, interpretations

"Notice given to the Guild" is considered given when the written statement addressed to the Secretary of the Guild is recorded as having reached the Guild Office.

"Notice given to members" is considered given on the day on which the information is dispatched to members.

Throughout this Constitution any word seeming to convey one gender only is intended to convey all other genders and singulars shall include plurals.

Although other language versions may be made available where necessary and practical, this Constitution was composed in English and the English version shall be regarded as authoritative.

"Full Members" and "Fellows" (also referred to as "Voting Members"), "Associate Members", "Corporate Members", and "Retired Members" are as defined.

When "members" is used without uppercase, reference is to all types of members of the Guild.

"members in good standing" means members whose subscription payments are up to date, owe no other moneys to the Guild, and are not subject to any suspension from membership.
   
  Back to top contact us for more information

 

 

 

  Disciplinary procedure and action
  6.3.1 No disciplinary action may be taken against a member unless a set procedure has been followed. This procedure may include one or more disciplinary hearings.

6.3.2 In enquiring into a report or reports of alleged misconduct, the Committee is required to consider any oral or written representations by the member or members concerned in rebuttal or explanation of the allegations.

6.3.3 The Committee also has the power to call for oral or written reports from witnesses or others concerned.

6.3.4 The Committee may invite a member against whom an allegation of misconduct has been made to attend a hearing on the matter at a regular or special committee meeting. Should he be unable to attend on the date indicated, another date within 10 days of the original date will be set for the hearing. Failure by the member to attend this hearing may result in the case being considered in his absence.

6.3.5 If, at the end of the disciplinary procedure, the Committee finds that disciplinary action is called for, it may take such action against the member concerned.

6.3.6 Disciplinary action against a member judged to have contravened the Guild's standards of professional or general conduct may include a reprimand, suspension, forced resignation or expulsion.

6.3.7 The decision of the Committee shall be final and binding.

6.3.8 Written notification of any disciplinary action against a member will be made to the membership and any other persons concerned with the case within 14 days of the Committee�s decision to take such action.

6.3.9 A member forced to resign or expelled in terms of the Guild's disciplinary procedure may re-apply for membership 12 months after the date of the disciplinary action unless he has been notified that a longer period of expulsion will be enforced.
   
  Back to top contact us for more information